Medical Records
St.Vincent preserves the confidentiality of medical information to protect patients' privacy. Guidelines pertaining to the release of such information are established to protect the patients' right to privacy, as well as to provide the information to authorized persons for patient care, insurance and legal matters, and other legitimate business purposes. Except in specific instances, the authorization of the patient (or an authorized representative) is necessary before such information may be released.
The following conditions may serve to clarify the patient's condition:
- Undetermined - Patient awaiting physician and assessment.
- Good - Vital signs are stable and within normal limits. Patient is conscious and comfortable, indicators are excellent.
- Fair - Vital signs are stable and within normal limits. Patient is conscious, but may be uncomfortable. Indicators are favorable.
- Serious - Vital signs may be unstable and not within normal limits. Patient is acutely ill; indicators are questionable.
- Critical - Vital signs are unstable and not within normal limits. Patient may be unconscious; indicators are unfavorable.
Copies of Medical Records
To obtain copies of Medical Records from St.Vincent Indianapolis Hospital, a written authorization is required for the release of records. The authorization may be mailed or submitted in person Monday through Friday between 8:00 a.m. and 4:30 p.m. to:
Health Information Management
Attn: Release of Information
St. Vincent Indianapolis Hospital
2001 West 86th Street
Indianapolis, Indiana 46260
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Requesting Records
If the request is submitted in person, picture identification is required.
The copying fees consist of a labor charge of $20.00 which includes the first ten (10) pages of records, 50¢ per page for pages 11-51 and 25¢ per page for pages 51 and greater. Other charges may apply for postage, stat requests or certifications.
Guidelines for signatures are:
- The patient, if eighteen years of age or older, or, if under eighteen, is emancipated or married.
- The guardian of a patient in a minority (i.e., under eighteen years of age) if legally appointed. Proof of guardianship is required.
- The parent having custody of the patient, if the patient is under eighteen years of age, is unmarried, and is under parental control.
- If a person is under eighteen years of age, is unmarried and is not in the custody of a parent or legal guardian and is a neglected child, then by the agency of which the child has been made a ward of the Juvenile Court.
- If the patient is found incompetent for a reason or reasons other than minority, then by the court-appointed guardian; or, if he has been committed to an institution, then by the superintendent of such institution;
- The personal representative (executor or administrator) of the deceased patient’s estate; or, if there is no personal representative, the spouse, or if none, an adult child.
- The appointed health care representative, provided that evidence of such appointment is received which describes the personal representative’s authority to act for the individual.
NOTE: If information concerns a minor treated primarily for drug and/or alcohol abuse, consent need only be given by the minor.
Location
The Health Information Management Department has medical records for Indianapolis and Carmel Hospitals, Outpatient Physical Therapy and the St.Vincent Breast Center.
Health Information Services is located in the basement (B1) of the Cardiology Building on the 86th Street campus near Door 7.
Please refer to the map for parking instructions.
Our phone number is (317) 338-2216.
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Other types of records may be obtained directly from the following areas:
- Customer service: (317) 338-8035, 1-800-582-8258
- St. Elizabeth Ann Seton: 86th Street: (317) 415-8500
- Internal Medicine & OB/GYN: (317) 338-7519
- Family Medicine: (317) 338-7551
- Pediatric: (317) 338-7861
- St.Vincent Stress Center: (317) 338-4614
- Radiology (copies of films): (317) 338-2251
- St.Vincent Home Care (all branches): (317) 338-9696